Recurring Enrollments for ILT Sessions

If you added an Enrollment for an ILT Session, you can set up the session to be recurrent. You can do this either at the time you are creating a new Enrollment, or you can return to an existing Enrollment and add the recurrence.

While creating an Enrollment for an ILT session, after you have clicked Save, additional sections display on the page.
or
To return to an existing Enrollment, on the ControlPanel:

1. Click   on the Enrollments menu to expand it.
2. Click Enrollments.

3. Search for the Enrollment you want to update.

   Searching for Enrollments Using Filters

   Click to expand the Filters section and search for Enrollments. You can search by one or a combination of any of the filters described below. You can narrow the list of all Enrollments to by using the filters at the top of the page. The fewer filters you use, the broader the search results. The more filters you use, the more narrow the search results. In the Filters section:

   1. (Optional) Type a portion of the event's name or description in the Name/Description Contains field.
   2. (Optional) Click Select Category and select a category from the Select Categories window.
   3. (Optional) Select one of the following from Event Type:

   • All Event Types
   • Assessment Instance
   • Chat Room
   • Class
   • Forum
   • Instructor Led Training Session (this option generates additional field)
   • LearnCenter
   • Online Course
   • Online Synchronous Course
   • Self Study
   • Virtual Instructor Led Training

   4. Click Search.

   The remaining filters available for use and described below depend on the Event Type you select. If you select All Event Types from the drop-down list, all filters are made available. They also depend on whether items are available to search by. For example, if you have not yet set up Physical Locations in your LearnCenter, a message instead of a field displays, indicating that there are no locations available for selection.

   5. (Optional) Select a Location from the drop-down list. This field only displays when you select Instructor Led Training Session as the Event Type. If no locations are defined for ILT, this field does not appear.
   6. (Optional) Select an Instructor's Name from the drop-down list. This field only displays when Instructor Led Training Session is the selected Event Type. If no instructors are defined in the ILT, this field does not appear. To filter by Show Instructors, select this check box to include the instructors' names in the returned results. This field only displays when Instructor Led Training Session is the selected Event Type.
   7. Click the Open Date check box to filter by an Open Date range. When you click this check box, the From and To fields display. Click these fields to display a pop-up calendar from which you can select a date. 
   8. Click the Close Date check box to filter by a Close Date range. When you click this check box, the From and To fields display. Click these fields to display a pop-up calendar from which you can select a date.
   9. Click the Event Start Date check box to filter by an Event Start Date range. When you click this check box, the From and To fields display. Click these fields to display a pop-up calendar from which you can select a date.

   The various date-related fields above can all be used in conjunction with one another - they do not overwrite or exclude each other. Each date range entered is applied to the current filter and displayed on the Filters section.

   

   To remove a date range from the current filter, clear its check box.

   10. Click the Event End Date check box to filter by an Event End Date range. When you click this check box, the From and To fields display. Click these fields to display a pop-up calendar from which you can select a date.

   To narrow a date range to a single day, put the same date in both the Start Date and End Date fields. To display all records that start after a specific date, select that date in the Start Date field and leave the End Date field blank. To display all records that ended by a specific date, select that date in the End Date field and leave the Start Date field blank. If the Start Date is greater than the End Date, an Invalid Date Range message displays.

   11. Select a number from the Display drop-down list to specify the number of records to display per page.
   12. Click Search to search Enrollments using the specified filters. 
       or
       Click Reset to reset all filters to their default values. The search results display in the Enrollments section.

   Sorting Enrollments

   Once you have filtered the Enrollments, they display in the Enrollments section. The name of this section changes based on what kind of Enrollment you are looking for: past, current, future. You can further sort the items that display in this section to make the list easier to read or Enrollments easier to find.

   

   The column headings are clickable hyperlinks that enable you to sort the information on the page alphabetically by name or type, or by date open. Click the link once to sort in ascending order. Click the link again to sort in descending order. For example, click the Name link to sort the Enrollments alphabetically by name. Click the link again to reverse the order. An arrow next to the sorted column heading points up or down to indicate whether the column is sorted in ascending or descending order.

   The Enrolled Users column cannot be used for sorting.

   You can also specify which columns display on the page.

   1. Click Set Columns to display a list of column headings.

   

   2. Click the check boxes next to the column titles you want to display on the page. 
      or
      Clear the check boxes next to the column titles you do not want to display on the page.

   The Name column cannot be hidden.

   3. Click Apply.
   4. Repeat these steps to add or remove other columns.

   Changes you make to the column settings are visible the next time you log in to LearnCenter.

4. Click next to the Enrollment.
5. Scroll down to view the Recurrence section.
6. Click Add Recurrence.

7. Select one of the following intervals for the Enrollment recurrence:

• Daily - to have the Enrollment recur on a daily basis.
• Weekly - to have the Enrollment recur on a weekly basis. (Default)
• Monthly - to have the Enrollment recur on a monthly basis.
• Yearly - to have the Enrollment recur on a yearly basis.

The remaining fields in this section vary depending on which option you selected.

If you selected Weekly (the default selection), type a number in the Recur every _ week(s) on field to indicate the number of weeks between occurrences. The default is 1, which indicates the interval between occurrences is one week. Then select the check boxes to indicate the days of the week on which you want the Enrollment to recur. The default date is the current day of the week. (In the example above, the Enrollment recurrence was being added on a Monday, so the Monday check box is automatically selected.)

Or

If you selected Daily, do one of the following:

• Select the first option button. Type a number in the Recur every _ day(s) field to indicate the number of days between occurrences. The default is 1, which indicates the interval between occurrences is one day.
• Select Every Weekday to indicate the Enrollment will occur on every weekday.

Or

If you selected Monthly, do one of the following:

• Select the first option button. Type a number in the Day field to indicate the calendar date you want the Enrollment to occur. Type a number in the second box to indicate the interval between months. The default is 1 for both boxes, which indicates the Enrollment occurs on the first calendar date of each month.
• Select the second option button. Use the drop-down lists to indicate the dates, and type a number in the box to indicate the interval between months.

Or

If you selected Yearly, do one of the following:

• Select the Every option button. Select the month and calendar date on which you want the Enrollment to occur. The Default selection is the current calendar date.
• Select the The option button. Select the interval and month from the drop-down lists. The default selection for the month is the current month.

8. Type the Start Date.
9. Select one of the following:

• No End Date - to indicate the Enrollment recurrence never ends.
• End After_Occurences - type the number of occurrences for the Enrollment.
• End By - type the date on which you want the occurrence to end.

10. Click Save. The Recurrence Panel now displays the recurrence pattern you selected.

Also notice the View Recurrence button. The icon next to this button () is also now displayed on the Enrollments page next to your recurring Enrollment.

11. (Optional) Click View Recurrence to view the recurrence as it appears on the calendar. You can make modifications to the recurrence from this calendar if necessary.
12. (Optional) Click Edit Recurrence to edit the recurrence pattern.
13. (Optional) Click Remove Recurrence to remove the recurrence pattern.

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